Auto Dealer Vehicle Inventory Admin

Job Description

<h3>Job Description</h3><p>Job Description<p><p>We’re looking for a <strong>Vehicle Inventory Clerk</strong> to support our busy sales and administrative operations. This role plays a key part in maintaining accurate inventory controls and ensuring smooth coordination between departments. If you’re detail-oriented, organized, and thrive in a dynamic environment, we’d love to hear from you.</p><p><strong>Key Responsibilities <em>(including but not limited to)</em>:</strong></p><ul><li>Create and distribute a daily used vehicle inventory list for the sales department</li><li>Accurately enter trade-ins, auction units, and used purchases into our accounting systems and prepare vehicle pouches</li><li>Cross-check information for accuracy and compliance with dealership policies and procedures</li><li>Prepare wholesale deal packages, ensure recall checks are completed, and coordinate vehicle cleaning</li><li>Generate purchase orders and facilitate communication between sales and service departments for wholesale vehicle work</li><li>Email wholesale bills of sale to vendors and coordinate vehicle transportation logistics</li><li>Track all incoming used vehicles and ensure required safety inspections are scheduled upon arrival</li><li>Post related payables and internal work orders into the accounting system</li><li>Perform data entry, light filing, and other office tasks as needed</li><li>Provide backup coverage for front desk reception</li><li>Participate in cross-training to support other administrative roles as required</li></ul><p><strong>Qualifications & Skills:</strong></p><ul><li>Strong multitasking skills with excellent attention to detail</li><li>Ability to perform well under pressure in a fast-paced, deadline-driven environment</li><li><strong>Flexible and quick to adjust priorities as business needs evolve</strong></li><li>Team-oriented with a positive attitude and willingness to pitch in wherever needed</li><li>Previous automotive industry or dealership experience is an asset but not required</li></ul></p></p>