Project Administrator

Job Description

<h3>Job Description</h3><p>Job Description<p><p>The Project Administrator provides general office support and services to Project Managers, Directors and Superintendents. Ensures proper project documentation is complete, relative to project requirements.</p><p>This position will be <strong>project site</strong> based on a project within the <strong>Greater Toronto Area.</strong></p><p><strong>Essential Duties and Responsibilities</strong> include the following, however, other duties may be assigned. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.</p><ul><li>Adheres and ensures the Alberici safety policies and procedures are practiced following the SafeRing Program</li><li>Reviews Project Orientation packages with all employees</li><li>Types, files and distributes forms, correspondence, maintains logs, etc. from project start-up to project closeout, Including but not limited to:</li></ul><ul><ul><li>Letters, Transmittals, Memos, Meeting Minutes, Daily Reports, Request for Information (RFI) Log, COR Log, CO Log, Weather Day Log, Submittal Log, Cost Code Log, Correspondence Log, Set up and maintain first aid kit</li></ul></ul><ul><li>Maintains field office organized and clean</li><li>Answers phones, and forwards messages; Processes incoming/outgoing mail or courier</li><li>Orders office/cleaning supplies & other consumables</li><li>Assists in tracking and monitoring productivity data</li><li>Forwards purchase order requests to purchasing and follows-up in expediting the materials required</li><li>Forwards paper work to the Tools and Equipment department as required and follows-up ensuring the equipment has arrived on site</li><li>Maintains the filing system for contract documents in accordance with auditing procedures</li><li>Ensures <span >correspondence/drawings</span> received are date stamped</li><li>Enters drawings on excel spreadsheet, as well as copying and distributing drawings as required</li><li>Takes and distributes meeting minutes when applicable</li><li>Ensures office equipment is maintained and is in good working order</li><li>Provides to the Payroll department, payroll reporting and time sheet calculations</li><li>Ensures shortages and layoffs are sent to the Payroll department for processing</li><li>Provides the Payroll department by email/fax with notices of layoffs including employees last day and follows up to ensure shortages/layoffs were received</li><li>Provides the Payroll department with an employee distribution list for pay cheques</li><li>Provides general field office and project control support to the project (size of project will determine the percentage of time devoted to project controls)</li><li>Codes, forwards or approves invoices in Workflow</li><li>Prepares Submittals</li><li>Sets up local vendors (Bid Tabs), (e.g. Trash service, Johnny on the Spot, Ice, etc.)</li><li>Performs other administrative duties</li></ul><p><strong>Education, Experience and Skills</strong></p><p>Post-secondary degree/diploma in Business Administration or equivalent combination of education, plus <strong>3 to 5</strong> years of some construction experience. Advanced working experience with Outlook and Microsoft Office including Word, Excel and PowerPoint. Prolog/ Procore software skills are an asset. </p><p><strong>Certificates, Licenses, Registrations</strong></p><p>None required</p><p><strong>**Alberici is an equal opportunity employer. Accommodations for applicants will be made upon request throughout the recruitment process**</strong></p><p><strong>*Only qualified candidates will be contacted for an interview*</strong></p><p>#LI-OnSite</p><p></p></p></p>