Project Manager

Job Description

Job Description

Job Description

Impact XM is a global leader in experiential marketing, that brings brands to life through unforgettable live and virtual experiences. From custom exhibits and trade shows to events and permanent installations, we combine bold creative thinking with strategic planning and flawless execution. As we continue to grow our Oakville team, we’re looking for a Project Manager (Exhibits & Trade Shows) who’s passionate about building exceptional environments and managing every detail of the production process.

This role focuses on custom-built exhibit and event environments, where you’ll play a key role in delivering projects on time, on budget, and beyond client expectations.

What You’ll Do

• Own the end-to-end production process, managing project timelines, budgets, deliverables, and execution.
• Serve as a key point of contact for internal teams and clients, ensuring clear and consistent communication.
• Coordinate cross-functional teams using Impact XM project management systems to ensure all details are tracked.
• Proactively identify risks, troubleshoot challenges, and deliver effective solutions.
• Support global estimating efforts by preparing detailed, accurate cost estimates.
• Partner with design teams on materials, finishes, and sourcing to ensure feasibility, quality, and brand alignment.
• Create and maintain implementation plans, work-back schedules, and vendor communications.
• Manage subcontractors and suppliers, including coordinating services and issuing purchase orders.
• Mentor and support junior team members, particularly Project Coordinators.
• Participate in post-project reviews and contribute to continuous improvement initiatives.

What You Bring

• A passion for production, process, and people—you thrive on bringing ideas to life.
• 5–10 years of experience in exhibits, trade shows, events, or experiential marketing (or a similar project-based environment).
• A bachelor’s degree or equivalent combination of education and experience.
• Ability to read and interpret CAD drawings, with a basic understanding of structural mechanics.
• Strong organizational skills and attention to detail, with the ability to manage multiple fast-paced projects.
• Solid understanding of production materials, trade show regulations, and industry best practices.
• Proficiency in Microsoft Office and familiarity with project management tools.
• Excellent communication and collaboration skills with a client-first mindset.
• Willingness to work flexible hours and travel as required.

OUR BRAND – What We Believe

Passion

is Paramount – We love what we do, take pride in doing it and celebrate what we accomplish.

ABC

Always Be CURIOUS – We explore the possibilities, discover innovative solutions, and learn from experience.

We>Me

Collaboration and transparent communication creates our best work.

Trust

is Earned – We are defined by our actions and held accountable to our co-workers, clients, and outcomes.

Respect

is Given – We understand, acknowledge, and appreciate the perspective and actions of others.

Safety Message:

We want to ensure your safety and protect you from potential scams. Recently, there have been fraudulent job postings circulating online that impersonate Impact XM. These scams aim to deceive unsuspecting applicants by offering nonexistent positions and requesting personal information or upfront fees.

Remember that our company does not endorse any job postings outside our official job channels. All of our open jobs can be found and applied to on our official careers site. If one of our team members is reaching out to you regarding a role it would come from an email alias ending in @impact-xm.com. If you encounter a suspicious offer, report it through the job platform on which you found it or report email as spam.