Real Estate Law Clerk

Job Description

About our client:

Philer AI is a forward-thinking legal services organization that blends traditional real estate law expertise with the power of modern technology and automation. Our mission is to make real estate transactions faster, clearer, and more client-friendly while maintaining the highest standards of accuracy and legal compliance.

We are a team that values innovation, collaboration, and continuous improvement. We welcome team members who bring ideas forward, embrace evolving technology, and are committed to excellence in every file they touch.

Position Overview

We are seeking a highly organized and detail-driven Real Estate Law Clerk to join our growing team. The ideal candidate has exceptional accuracy, thrives in a fast-paced environment, and is passionate about refining processes, leveraging technology, and contributing ideas that improve the client and team experience.

You must bring both strong legal expertise and a mindset of innovation, someone who not only completes work efficiently but looks for ways to make it better.

Key Responsibilities

Real Estate Transaction Support

· Prepare, review, and process all documentation for residential and/or commercial real estate transactions (purchase, sale, refinance, title transfers).

· Conduct and analyze title searches, off-title searches, and execution searches.

· Review and prepare statements of adjustments, trust ledgers, requisition letters, and closing documents.

· Coordinate closings with lenders, realtors, clients, and opposing counsel.

Client, File, & Stakeholder Management

· Communicate professionally and promptly with clients, brokers, lenders, and internal team members.

· Gather required documents and ensure files are complete, accurate, and compliant with law society requirements.

· Monitor file progress and deadlines, ensuring nothing is missed at any stage of the transaction.

Innovation, Technology & Process Improvement

· Identify opportunities to automate, streamline, or improve real estate workflow processes.

· Provide ongoing feedback to leadership and the development team on how Philer AI's digital tools can be enhanced.

· Participate in testing and adopting new software, platforms, and AI tools that support our mission.

· Share knowledge, best practices, and solutions with colleagues to support continual team growth.

Compliance & Quality Control

· Maintain the highest standards of accuracy in all documentation and data entry.

· Ensure all legal processes adhere to provincial legislation, lender requirements, and professional obligations.

· Protect client confidentiality and handle sensitive information with utmost care.

Qualifications

· Law Clerk Diploma, Paralegal License, or equivalent legal training/experience.

· Minimum 5 years of experience as a Real Estate Law Clerk (residential or commercial).

· Strong understanding of title searching, conveyancing, and real estate closing procedures.

· Exceptional attention to detail and accuracy.

· High proficiency with real estate legal software (Teraview, Unity, Conveyancer, Emergent, etc.).

· Comfortable learning and working with AI-driven legal tools and automation platforms.

· Strong communication, organizational, and problem-solving skills.

· Ability to manage multiple files with efficiency and poise.

· A proactive mindset, continuously looking for what can be improved, fixed, automated, or streamlined.